Vendor Application

Application Rules and Regulations

PLEASE READ CAREFULLY BEFORE APPLYING

** ABSOLUTELY NO COMMERCIAL BUSINESSES, FRANCHISES, DISTRIBUTORS**

THIS APPLICATION IS RESTRICTED TO:

  • Any independently-run vendor booth (tent or otherwise) where food is prepared onsite by heating/warming process such as but not limited to grilling, frying, BBQ, deep frying, boiling, or warming for service.
  • DO NOT USE THIS APPLICATION FOR FOOD TRUCKS, TRAILERS, OR CARTS

VENDOR REQUIREMENTS:

  • Submit vendor application and registration payment in full
  • First time participants MUST submit photos of their product and set-up
  • Provide certificate of insurance, as outlined in Release and Indemnification Agreement
  • Obtain Durham Region Health Department Food Vendor Approval
  • Utilize flame retardant tent in compliance with NFPA 705
  • Abide by all rules and regulations
  • Failure to do so will result in inadmissibility to the event and forfeit of registration fees

VENDOR SPACE:

  • 1 space = 10’x10’. Each additional space provides additional 10’ length
  • Entire set-up must be contained within paid vendor space(s)
  • Tents and/or displays must be secured with weights
  • No hydro provided. Generators are permitted
  • Vendor allocation is at discretion of Events Coordinators. No relocation permitted

GENERAL INFORMATION:

  • Acceptance is on a first-come, first-serve basis.  Quotas in effect.  
  • Admission and space allocation are at the discretion of Events Coordinators
  • Vendor participation and/or products for sale are restricted to those described on the application.  Absolutely no wholesale or items for resale.  No fundraising.  No solicitation.
  • Vendors must remain onsite for the full duration of the event
  • Event will not be cancelled or rescheduled due to inclement weather
  • Vendors are responsible for own set-up and removal of all debris at end of event
  • Vendors are responsible for own insurance coverage.  No compensation will be provided for loss or damage of product or earnings.
  • Event Check-In:  Between 6:45am and 8:15am.  Enter via Silver St (from Church St) ONLY and an Events Coordinator will direct you to your location.
  • Parking: Free all-day in nearby Municipal lots and side streets.  All vehicles must be removed from event grounds between 8:30am and 5:00pm.
  • Refund Policy:  Written withdrawal must be received at least 30 days prior to the event date.  No refunds are provided for inclement weather.
  • Questions:  Contact Cathy at bowmanvillefestivals@hotmail.com

 

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*NEW for 2020*:  Flame retardant tents in compliance with NFPA 705 are required for any vendor with onsite heating or cooking equipment

 

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