Vendor Application

Application Rules and Regulations

PLEASE READ CAREFULLY BEFORE APPLYING

** ABSOLUTELY NO BUSINESSES, FRANCHISES, SERVICES, WHOLESALERS, DISTRIBUTORS, AGENTS, REPRESENTATIVES, NON-PROFITS, ORGANIZATIONS, SERVICE GROUPS, FUNDRAISERS, CHARITIES**

THIS APPLICATION IS RESTRICTED TO:

  • Any independently-run vendor booth (tent or otherwise) where an interactive onsite activity is taking place (example: jumping castle, amusement ride, animal ride, duck pond)

     
    VENDOR REQUIREMENTS:
  • Submit vendor application and registration payment in full
  • First time participants MUST submit photos of their activity setup
  • Provide certificate of insurance, as outlined in Release and Indemnification Agreement
  • (if applicable) Obtain Durham Region Health Department Food Vendor Approval, applicable to any vendor with edible products (ie. jam, syrup, baked goods, dips, etc)
  • Abide by all rules and regulations

     Failure to do so will result in inadmissibility to the event and forfeit of registration fees

    VENDOR SPACE:
  • 1 space = 10’x10’.   Each additional space provides additional 10’ length
  • Entire set-up must be contained within paid vendor space(s)
  • Tents and/or displays must be secured with weights
  • No hydro provided.  Generators are permitted
  • Vendor allocation is at discretion of Events Coordinators.  No relocation permitted

    GENERAL INFORMATION:
  • Acceptance is on a first-come, first-serve basis.  Quotas in effect. 
  • Admission and space allocation are at the discretion of Events Coordinators
  • Vendor participation and/or products for sale are restricted to those described on the application.  Absolutely no wholesale or items for resale.  No fundraising.  No solicitation.
  • Vendors must remain onsite for the full duration of the event
  • Event will not be cancelled or rescheduled due to inclement weather
  • Vendors are responsible for own set-up and removal of all debris at end of event
  • Vendors are responsible for own insurance coverage.  No compensation will be provided for loss or damage of product or earnings.
  • Event Check-In:  Between 6:45am and 8:15am.  Enter via Silver St (from Church St) ONLY and an Events Coordinator will direct you to your location.
  • Parking: Free all-day in nearby Municipal lots and side streets.  All vehicles must be removed from event grounds between 8:30am and 5:00pm.
  • Refund Policy:  Written withdrawal must be received at least 30 days prior to the event date.  No refunds are provided for inclement weather.

 

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*NEW for 2020*:  Flame retardant tents in compliance with NFPA 705 are required for any vendor with onsite heating or cooking equipment

 

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