Vendor Application

Application Rules and Regulations



  • Any refreshment vehicle


  • Submit vendor application and registration payment in full
  • First time participants MUST submit photos of their product and set-up
  • Provide certificate of insurance, as outlined in Release and Indemnification Agreement
  • Obtain Municipality of Clarington Special Events Refreshment Vehicle License
  • Obtain Durham Region Health Department Food Vendor Approval
  • Abide by all rules and regulations
  • Failure to do so will result in inadmissibility to the event and forfeit of registration fees


  • 1 space = up to 25’ for truck, trailer, or cart only
  • No hydro provided. Generators are permitted.
  • Vendor allocation is at discretion of Events Coordinators


  • Acceptance is on a first-come, first-serve basis.  Quotas in effect.  
  • Admission and space allocation are at the discretion of Events Coordinators
  • Vendor participation and/or products for sale are restricted to those described on the application.  Absolutely no wholesale or items for resale.  No fundraising.  No solicitation.
  • Vendors must remain onsite for the full duration of the event
  • Event will not be cancelled or rescheduled due to inclement weather
  • Vendors are responsible for own set-up and removal of all debris at end of event
  • Vendors are responsible for own insurance coverage.  No compensation will be provided for loss or damage of product or earnings.
  • Event Check-In:  Between 6:45am and 8:15am.  Enter via Silver St (from Church St) ONLY and an Events Coordinator will direct you to your location.
  • Parking: Free all-day in nearby Municipal lots and side streets.  All vehicles must be removed from event grounds between 8:30am and 5:00pm.
  • Refund Policy:  Written withdrawal must be received at least 30 days prior to the event date.  No refunds are provided for inclement weather.
  • Questions:  Contact Cathy at


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*NEW for 2020*:  Flame retardant tents in compliance with NFPA 705 are required for any vendor with onsite heating or cooking equipment


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